Who we are: Gather Voices, Inc. ("GV") provides a platform where organizations (our Customers) invite their communities to create and share videos.
Who controls your data: Our Customers act as the data controller. GV is a data processor, safeguarding data on their behalf.
Where data is stored: By default, data is stored in AWS U.S. data centers. For Customers who require local residency (e.g., EU), we offer custom hosting under a separate agreement.
AI features: By default, the Service includes AI-enabled features (summarization, captions, background removal, sound processing). Customers may request these features be disabled for their account.
Third-party vendors: We rely on trusted partners (e.g., AWS, OpenAI, Canva, Twilio, Zoom, Google Analytics, HubSpot, etc.) to power parts of our Service.
Your rights: Depending on where you live, you may have rights to access, correct, delete, or limit use of your data. We help our Customers honor these rights.
Aggregate data: We may create and use aggregate or de-identified data for research, analytics, and business purposes, which may be shared or sold, but it will never identify individuals.
Gather Voices, Inc. (“GV,” “we,” “us,” or “our”) provides a platform that enables our Customers (organizations) to invite their members, employees, attendees, or other participants (“End Users”) to create and upload videos and related content (“User Content”). Customers contract directly with GV, and End Users participate at the request of those Customers. This Privacy Policy explains how GV collects, uses, and protects information.
By accessing or using our platform, or by providing information to us, you consent to the practices described in this Privacy Policy. If you do not agree, please discontinue use of the Service.
Personal Data means information that identifies or relates to an identifiable individual, as defined under applicable law (GDPR, CPRA, etc.). We may collect:
Directly from you: Name, email, organization, contact information, and any content you submit.
From our Customers: End User information provided to enable your access.
Automatically: Cookies, device information, IP address, usage data, and analytics.
Third-party logins: If you use Google or Facebook to log in, we receive limited profile information as permitted by those providers.
User Content: Videos and other content you submit at a Customer’s request may contain Personal Data.
GV acts primarily as a processor on behalf of our Customers, who act as controllers of End User data.
We use Personal Data to:
Provide and operate the Service.
Support Customers and End Users.
Improve, secure, and personalize the Service.
Communicate with Customers (e.g., billing, support, updates).
Send optional marketing (with opt-out).
Provide AI-enabled features (captions, summaries, background removal, etc.). These are on by default but may be disabled at the Customer’s request.
Generate aggregate, de-identified insights (e.g., trends about event locations). GV may sell or share aggregated, anonymized data, but we will never sell Personal Data or User Content.
By default, all data is hosted in AWS U.S. data centers.
Customers may contract for alternative hosting (e.g., EU) under a separate agreement and fee.
For EU/UK residents, we rely on Standard Contractual Clauses or other approved safeguards for international transfers.
Data subjects in the EU/UK have additional rights as described below.
We may share Personal Data only as follows:
With Subprocessors: Trusted vendors that support our operations (see Subprocessor List, available to Customers on request).
With affiliates or service providers: For support, analytics, communications, and infrastructure.
As required by law: In response to subpoenas, court orders, or legal processes.
For safety and fraud prevention: To protect GV, our Customers, and users.
Business transfers: In connection with mergers, acquisitions, or sale of assets. We do not sell Personal Data.
Marketing: You may opt out of marketing emails via unsubscribe links or by contacting us.
Cookies: You may control or disable cookies through your browser. Essential cookies are required for the Service.
Rights under GDPR/UK GDPR: Access, rectification, erasure, restriction, portability, and objection.
Rights under CPRA (California): Right to know, delete, correct, opt out of sale/sharing (we do not sell Personal Data), and non-discrimination.
To exercise rights, contact us at privacy@gathervoices.co. We may refer requests to the relevant Customer (controller).
We retain Personal Data for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements.
For User Content, GV retains data according to Customer instructions. Customers control deletion of End User data.
GV uses industry-standard safeguards, including encryption in transit and at rest, firewalls, and monitoring systems. While no system is completely secure, we continually review and update our practices.
GV does not knowingly permit children under 13 in the U.S. (or under 16 in the EU) to use the Service without verified parental consent.
Customers are responsible for obtaining appropriate parental consents when inviting minors.
If we learn we have collected data from a child without proper consent, we will delete it promptly.
Our Service may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. Please review their privacy policies.
We may update this Privacy Policy from time to time. Material changes will be communicated by posting a prominent notice or notifying Customers directly. Continued use of the Service after updates indicates acceptance.
Questions about this Privacy Policy may be sent to:
Gather Voices, Inc.
4245 N. Knox Avenue
Chicago, IL 60641
Email: privacy@gathervoices.co
These Terms of Service (the “Terms” or “Agreement”) govern access to and use of the Gather Voices platform and related services (the “Service”). By signing an Order Form, accessing, or using the Service, you (“Customer” or “End User”) agree to these Terms.
Who this covers: This document acts as both our Terms of Service (for Customers) and our End User License Agreement (for End Users). Customers contract with GV directly; End Users agree to a license when they use the Service at the invitation of a Customer.
Who we contract with: Our Customers are organizations. End Users participate through those Customers.
What you get: Video capture, editing, storage, and sharing tools, plus AI features (enabled by default, but can be turned off at the Customer’s request).
Where data lives: U.S. AWS data centers by default, with optional EU hosting under special contract.
Who owns what: Customers and End Users own their content. Gather Voices owns the platform.
Your responsibilities: Customers manage End User invitations, consent, and compliance with the law.
Our responsibilities: Gather Voices safeguards data, manages hosting, and works with trusted subprocessors.
Limits: We provide the Service “as is” with liability limited to fees paid in the last 12 months.
Gather Voices, Inc. ("GV") provides the Service.
Customers are organizations that purchase and manage access to the Service. Customers enter into a binding commercial agreement with GV through an Order Form or similar contract.
End Users are individuals invited by Customers to create or interact with videos. End Users are not direct contracting parties with GV but, by accessing or using the Service, they are granted a limited license (an End User License Agreement) and agree to follow these Terms.
This Agreement therefore serves both as the Terms of Service governing GV’s relationship with Customers and as the End User License Agreement governing the use of the Service by End Users.
The Service is not directed to children under 13 in the U.S. (or under 16 in the EU) without verified parental consent.
By using the Service, you confirm you are of legal age in your jurisdiction or have parental consent.
Customers are responsible for:
Inviting End Users and obtaining any necessary consents (including parental consent for minors).
Ensuring End Users comply with these Terms and applicable laws.
Determining data collection, retention, and deletion policies as the data controller.
Protecting access credentials and ensuring they are not shared improperly.
GV provides hosting, support, and security for the Service.
GV acts as a data processor on behalf of Customers.
GV may process data using trusted Subprocessors. A detailed Subprocessor List is maintained by GV and is available to Customers upon request. This list may be updated from time to time, with notice to Customers where required by law or agreement.
Core Functionality: video capture, storage, editing, and sharing.
AI Features: summarization, captions, background removal, and similar tools are enabled by default. Customers may request that AI features be disabled for their accounts.
Data Residency: By default, all data is hosted in U.S. data centers. Customers may contract for alternative hosting (e.g., EU) under a separate agreement and fee.
Customers and End Users retain ownership of all videos and content uploaded.
By submitting content, End Users grant GV and the Customer a license to host, process, edit, display, and distribute that content for the purposes of the Service.
End Users waive any “moral rights” to the extent permitted by law and acknowledge they will not receive compensation for use of their content.
GV does not routinely review or monitor User Content but may remove or restrict content that violates these Terms.
You may not use the Service to:
Violate any law or third-party right.
Upload unlawful, defamatory, obscene, or infringing content.
Promote violence, terrorism, hate speech, or harassment.
Upload malware, spam, phishing content, or impersonate others.
Attempt to disrupt, hack, or reverse engineer the Service.
GV may suspend or terminate access immediately if these rules are violated.
GV may suspend or terminate access if necessary to protect the Service, comply with law, prevent harm, or address violations.
Either party may terminate for material breach if not cured within 30 days.
Upon termination, Customer data will be returned or deleted according to the Privacy Policy.
Customer Content: Owned by Customers/End Users, licensed to GV for service delivery.
GV IP: GV retains ownership of the Service, software, and associated intellectual property.
Feedback: If you provide feedback or suggestions, GV may use them freely without obligation.
Fees and payment terms are set out in the Order Form.
Subscriptions renew automatically unless otherwise agreed.
Both parties agree to protect each other’s confidential information.
GV does not accept responsibility for receiving End User confidential information except as required to provide the Service.
Injunctive relief may be sought for breaches of confidentiality.
By GV: GV will indemnify and defend Customers against third-party claims that the Service infringes intellectual property rights, provided Customers promptly notify GV and allow GV to control the defense.
By Customer: Customers will indemnify and defend GV against claims arising from Customer Content, End User activities, or misuse of the Service.
GV aims to keep the Service available but does not guarantee uninterrupted uptime unless otherwise specified in an SLA.
GV may update or modify the Service at any time. Material changes to these Terms will be communicated to Customers.
Customers and End Users may not use the Service in violation of U.S. export laws or applicable sanctions regulations.
Neither party may assign this Agreement without the other’s consent, except that either party may assign in connection with a merger, acquisition, or sale of substantially all assets.
Entire Agreement: This Agreement, together with the Order Form and Privacy Policy, is the entire agreement between the parties.
Severability: If any part of this Agreement is held invalid, the remainder remains enforceable.
Waiver: Failure to enforce any provision does not constitute a waiver.
Force Majeure: Neither party is liable for events beyond their reasonable control.
Relationship: This Agreement does not create a partnership, joint venture, or employment relationship.
The Service is provided “as is.” GV disclaims all warranties not expressly stated.
GV’s total liability is limited to the fees paid by Customer in the 12 months prior to the claim.
GV is not liable for indirect, consequential, or punitive damages.
GV may disclose data when required by law, to protect safety, or in connection with a merger or acquisition.
This Agreement is governed by the laws of the State of Illinois, USA, without regard to conflict-of-laws rules.
Use of the Service is also subject to GV’s Privacy Policy, which explains how we collect, use, and protect personal data. Customers and End Users should review the Privacy Policy for details.
For questions about these Terms, contact:
Gather Voices, Inc.
4245 N. Knox Avenue
Chicago, IL 60641
Email: legal@gathervoices.co
By using voicesofthesoa.gv-one.com, you accept the practices described in this Policy.
The Society of Actuaries ("SOA", “we” or “us”) may amend this Policy at any time; we will provide you with notice when the changes are material. Changes to this Policy may affect the way we use the information collected about you, including personal data provided by or collected from you. Please visit our website to obtain current information about our Policy. If you do not agree with the practices described in this Policy, you must discontinue using www.SOA.org, any SOA web presences, mobile applications and web applications operated by SOA. Our Terms of Use (“Terms”), which are a part of this Policy, further describe the terms governing your use of this website.
WHAT WE COLLECT AND HOW WE USE IT
The SOA collects information to provide you with the best products, services and experiences we can, and to ensure our website is operating efficiently. The information we collect generally falls into two categories: (1) personal data about you that you voluntarily provide to us (“personal data”), and (2) tracking information collected as you navigate through SOA operated applications and websites (“tracking information”).
PERSONAL DATA
We may collect and store your personal data whenever you do the following:
The SOA uses trusted third-party vendors to help us collect, store and process the personal data you share with us. Our vendors process your personal data and tracking information in accordance with our instructions, this Policy, and applicable privacy laws and regulations.
AGGREGATE AND COMPUTER- RELATED INFORMATION
When you use the website and other SOA operated applications, we may collect tracking information such as your browser type, the type of operating system you use, your IP address, device identifiers and features, the name of your Internet service provider, and pages visited on the website. If you visit our website or other SOA operated applications from a location-enabled device, that device will send us data about your location based on your device settings. We collect this information for aggregate reporting on website activity and for identifying possible sources of website abuse or malicious activity. For example, we may want to know how long the average user spends on the website or which pages or features get the most attention.
When we collect this tracking information, we endeavor to remove any identifying elements by combining it with information about other individuals and/or by removing characteristics that make the information personally identifiable to you. SOA reserves the right to share with third parties anonymous, aggregated information about you and other visitors to our website. We share this information in order to improve our website, analyze usage trends, and develop content and services that may be of interest to you.
Likewise, the SOA may allow third party vendors to collect industry-standard user information (which may include data IP addresses and other device identifiers) through use of cookies, pixel tags, web beacons, technologies, and other relevant tags on our website for use by the SOA to better understand the needs and interests of our members, for statistical and research purposes, and to improve content and services that may be of interest to you.
SHARING YOUR DATA
Except as provided below, SOA does not share your personal data with third parties without your consent.
USE OF COOKIES
For information about how the SOA uses cookies and related technologies, as well as how to disable cookies, please see our Cookie Policy.
ACCESSING AND UPDATING YOUR PERSONAL INFORMATION
We aim to provide you with easy access to your personal data. If you need to review, change, or update your personal information, you can do so by logging into your “ My SOA” account. Alternatively, you can send an email to customerservice@soa.org, calling us at +1.888.697.3900, or write to us at Attn: Customer Service Dept., 475 N. Martingale Rd., Suite 600, Schaumburg, IL 60173.
Due to production, mailing, and system timelines, it may take a few days to process a request to update your preferences and personal data.
DATA SUBJECT ACCESS RIGHTS
Under the GDPR, residents of the European Union and European Economic Area (data subjects) have additional rights. A good explanation of them is available on the United Kingdom’s Information Commissioner’s Office website. These rights include accessing, updating, or requesting the deletion of personal data (unless we have to keep that personal data for legitimate business or legal purposes). To learn more about how data subjects can exercise those rights, visit our DSAR Form.
OPT OUT OF MARKETING
If you do not want to receive marketing emails from us, you can opt out by visiting our Manage Your Email Preferences Center. A link to manage your marketing preferences is included in the footer of every SOA marketing email. If you want to opt out of receiving marketing from third parties we are affiliated with, you can do so in your “My SOA” account.
Even if you opt out of marketing emails, we may still communicate with you for other purposes related to your membership and/or transactions initiated by you, such as new or existing orders and purchases; governance related information and changes; for customer service purposes; regarding examinations; regarding your membership; and/or for other activities where the SOA has a legitimate business or legal purpose for contacting you.
ADDITIONAL TERMS
PRIVACY POLICY SUPPORT
If you have a question about our Policy, please contact us at +1.888.697.3900 or customerservice@soa.org.
SECURITY OF INFORMATION
The website has industry standard security measures in place to protect the loss, misuse, and alteration of the information under our control. While there is no such thing as "perfect security" on the Internet, we will take all reasonable steps to ensure the safety of your personal information. We periodically review our information collection, storage and processing practices to protect against unauthorized access to systems.
INTERNATIONAL USERS
The SOA is headquartered in the United States, and our website(s) and applications are operated, in whole or in part, from the United States. The personal data we collect from you will be processed in the United States. The SOA relies on derogations (see Article 49 of the GDPR) for transferring and processing your personal data in the United States. The SOA transfers and processes your data based on your consent, to perform a contract with you, or to fulfill a compelling, legitimate interest of the SOA that does not outweigh your rights. We safeguard your privacy by ensuring that the SOA uses your data consistent with your relationship with the SOA and the privacy practices described in this Policy.
THIRD PARTY LINKS
The website may also contain links to other third party websites that are not under our control. These websites may have their own policies or no policies at all, regarding privacy. You should review these policies before providing information to these websites. The SOA has no responsibility for linked websites, and provides these links solely for the convenience of our website visitors.
CHILDREN UNDER THE AGE OF 13
Our services are directed to the general public. We do not knowingly collect information from children under 13 years of age or have any reasonable grounds for believing children under the age of 13 are accessing our website or using our services. If we learn that we have inadvertently collected personal information from a child under the age of 13, we will delete that information as quickly as possible. If you believe that we might have any information from a child under the age of 13, please contact us at customerservice@soa.org, by calling us at +1.888.697.3900, or writing to us at Attn: Customer Service Dept., 475 N. Martingale Rd., Suite 600, Schaumburg, IL 60173.
TERMS OF USE, NOTICES, AND REVISIONS
If you choose to visit and/or use the website or any SOA operated application, your use, visit, and any dispute over privacy is subject to this Policy, our Terms of Use, application of the law of the State of Illinois, and resolution of any disputes in Illinois. If you have any concern about privacy on the website, please contact us with a thorough description, and we will try to resolve it. Our business changes constantly, and this Policy, the Terms of Use, and the website will continue to change; however, you will be notified before any material changes to our Policy take effect. You should check the website frequently to see recent changes.